Direct Airways — Daytona Beach, Florida
Job Title: Accounting Assistant (AP / AR & Reconciliation) Company: Direct Airways (Orchid Island Aviation Inc.) Location: Daytona Beach, FL (On-site) Job Type: Full-Time About Direct Airways Direct Airways is an FAA Part 135 on-demand air charter operator delivering private flight solutions with an expanding fleet of turbine aircraft. We pride ourselves on operational precision, safety, and responsiveness. We are seeking an organized, detail-oriented Accounting Assistant to join our flight operations and administrative team at our Daytona Beach headquarters. Position Overview The Accounting Assistant will handle day-to-day transaction processing across Accounts Payable (AP), Accounts Receivable (AR), and general bank/credit card reconciliations. This role works closely with flight operations, dispatch, and leadership to track flight trip expenses, fuel invoices, vendor disbursements, and charter client billing with absolute accuracy. Key Responsibilities • Accounts Payable (AP): • Review, code, and enter vendor invoices (fuel releases, FBO handling fees, maintenance providers, aircraft parts suppliers, and catering).
• Match purchase orders, flight logs, and invoices to verify billing accuracy.
• Prepare weekly payment batches (ACH, wire transfers, and checks) for management approval.
• Reconcile company credit card receipts and pilot travel expense reports.
• Accounts Receivable (AR): • Generate and issue charter client invoices and statements in accordance with charter quotes and flight legs.
• Process incoming client payments (credit card authorizations, wire transfers, ACH) and post deposits promptly.
• Monitor aging receivables and follow up professionally on outstanding balances.
• Reconciliation & Reporting: • Perform routine monthly reconciliations of bank accounts, credit card accounts, and vendor statements.
• Identify and resolve ledger discrepancies, unbilled expenses, or missing receipts.
• Assist executive leadership with month-end closing tasks and basic financial reporting.
• Maintain clean, organized digital records and audit-ready filing systems.
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